Privacy Policy

Last updated: April 2026

1. Introduction

A.S. Business Consulting ("we", "our", or "us") operates SmartCal Pro. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

2. Information We Collect

Personal Information

  • Email address
  • Name (optional)
  • Payment information (processed by third-party payment processors)
  • Timezone and preferences

Email and Calendar Data

When you connect your email account, we access:

  • Email metadata (subject, sender, date)
  • Email body content for date and event extraction purposes only
  • Calendar events for synchronization

Important - What We Do NOT Store:

  • We do not store, save, or retain your email content. Emails are scanned in real-time for dates and events, then immediately discarded.
  • We do not store your email passwords. We use industry-standard OAuth 2.0 tokens for access, which you can revoke at any time.
  • We do not read, analyze, or use your emails for advertising, marketing, profiling, or any purpose other than detecting dates and events.
  • We only store: extracted event details (date, time, title, location) and a brief reference to the source email (sender name, subject line) so you can review detected events.

What We DO Store:

  • Calendar events (both synced from your external calendars and created within SmartCal Pro)
  • Detected event summaries (date, time, title, location extracted from emails)
  • Source email references (sender name and subject line only, for your review)
  • Encrypted OAuth tokens to maintain your email and calendar connections
  • Your account information (email address, preferences, subscription details)

Usage Data

  • Log data (IP address, browser type, pages visited)
  • Device information
  • Feature usage statistics

3. How We Use Your Information

We use collected information to:

  • Provide and maintain the Service
  • Scan emails for event detection
  • Synchronize calendars
  • Send notifications and reminders
  • Process payments
  • Improve our Service
  • Communicate with you about your account
  • Comply with legal obligations

4. Data Sharing

We do not sell your personal information. We may share data with:

  • Service Providers: Third-party companies that help us operate our Service (payment processors, email delivery, hosting)
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

5. Data Security

We implement appropriate security measures including:

  • Encryption of data in transit (TLS/SSL)
  • Encryption of sensitive data at rest
  • Regular security assessments
  • Access controls and authentication

However, no method of transmission over the Internet is 100% secure.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide services. After account deletion:

  • Personal data is deleted within 30 days
  • Aggregated, anonymized data may be retained for analytics
  • Backup copies may persist for up to 90 days

7. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Delete your account and data
  • Export your data
  • Opt out of marketing communications
  • Disconnect third-party integrations

8. Cookies

We use cookies and similar technologies to:

  • Keep you logged in
  • Remember your preferences
  • Analyze usage patterns

You can control cookies through your browser settings.

9. Third-Party Services

Our Service integrates with:

  • Google (Gmail, Google Calendar)
  • Microsoft (Outlook, Microsoft 365)
  • Apple (iCloud Calendar, App Store / StoreKit for in-app purchases on iOS)
  • HubSpot (payment processing on web and Android)

These services have their own privacy policies that govern their use of your data.

9A. iOS App

SmartCal Pro is available as a native iOS application. The iOS app uses a secure embedded browser (WKWebView) to display the SmartCal Pro web application. When using the iOS app:

  • Secure browsing: The embedded browser maintains the same security standards as Safari, including TLS/SSL encryption for all data in transit.
  • Session data: Login sessions and cookies are stored securely on your device using the system keychain and are not shared with other apps.
  • In-App Purchases: Subscriptions purchased through the iOS app are processed by Apple through their App Store In-App Purchase system. We receive transaction identifiers from Apple to verify and manage your subscription. We do not receive or store your payment card information — all payment processing is handled entirely by Apple.
  • Apple data collection: Apple may collect anonymized usage data, crash reports, and diagnostic information in accordance with their own privacy policy and your device settings. You can manage this in your iOS Settings under Privacy & Security.
  • Network access: The iOS app requires an internet connection to function. It communicates only with smartcalpro.com and the third-party OAuth providers listed in Section 9 (Google, Microsoft, Apple) for email and calendar integrations.

10. Google API Services - Limited Use Disclosure

SmartCal Pro's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Specifically, SmartCal Pro:

  • Only uses access to Google user data to provide the email scanning and calendar synchronization features described in this policy
  • Does not transfer Google user data to third parties unless necessary to provide or improve the Service, to comply with applicable laws, or as part of a merger/acquisition with adequate data protection
  • Does not use Google user data for serving advertisements
  • Does not allow humans to read Google user data unless: (a) we have your affirmative consent, (b) it is necessary for security purposes, (c) it is necessary to comply with applicable law, or (d) our use is limited to internal operations and the data has been aggregated and anonymized

11. Children's Privacy

Our Service is not intended for users under 18 years of age. We do not knowingly collect information from children.

12. International Data Transfers

Your data may be transferred to and processed in the United States. By using the Service, you consent to this transfer.

13. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email or through the Service.

14. Contact Us

For privacy-related questions or requests:

A.S. Business Consulting
14900 Avery Ranch Blvd STE C200 PMB 1013
Austin, TX 78717
Phone: 888.533.0387
Email: [email protected]